Celebrating Grace...Cultivating Faith...Reaching Out...Caring with Love

Weather Policies

Inclement and Severe weather policy

adopted June 1, 2011

1.     SCOPE:

This policy is intended to apply to all official church sanctioned events and any event held in the church building.

2. Tornado Watch or Warning issued PRIOR to an event:

If a Tornado Watch or Tornado Warning is issued and will be in effect 1 hour prior to, and/or during any church meeting or activity; all such meetings or activities shall be canceled. The church building will be considered closed. No events may take place. This includes Sunday Worship Service.

3.     Tornado Watch issued DURING an event:

If a Tornado Watch is issued during any meeting or activity, including Sunday Worship Service, the conditions shall be monitored by a member designated by the event attendees via a weather alert radio or other reliable instant alert device and direct observation of outdoor conditions. During a Worship Service the Courtesy Attendants shall be the designated weather monitors. Events shall be allowed to continue so long as conditions appear safe and the Watch has not been elevated to a Warning.

4.     Tornado Warning issued DURING an event:

If a Tornado Warning is issued during any meeting or activity, including a Worship Service, the event shall immediately cease and all attendees shall be directed to areas in the lower level of the building marked with tornado shelter signage. For official church events located off-site, attendees shall be directed to the nearest available storm shelter.

5.     All other weather conditions:

The Executive Committee, or designated Executive Committee Member, may unilaterally cancel any and all church affiliated events, including Worship Services, due to dangerous, impending, or issued weather conditions, watches or warnings. Upon cancelation by the Executive Committee, published in the media as “all church activities”, all meetings or activities are canceled and the church building will be considered closed. No events may take place.

If the Executive committee has not unilaterally cancelled all church activities; any committee chair or meeting leader may cancel and/or reschedule a respective meeting or activity at their own discretion.

6.     NOTIFICATION OF CANCELED EVENTS

6.1 “ALL CHURCH ACTIVITIES” CANCELED:

Notification for conditions which result in the cancelation of “all church activities” shall be published at the direction of the Executive Committee, or designated Executive Committee Member, in the local media outlets. If time permits, an email notification will also be made to all Church Member email addresses on the secretary’s notification list.

6.2  INDIVIDUAL EVENTS CANCELED:

6.2.1              INDIVIDUAL EVENT CANCELATION (15 OR LESS ATTENDEES):

The chairman or group leader shall notify the meeting participants via phone call, email, and/or social network, at their discretion, as required to inform them of the event cancellation.

6.2.2              INDIVIDUAL EVENT CANCELATION (MORE THAN 15 ATTENDEES):

WEEKDAYS DURING HOURS THE CHURCH OFFICE IS OPEN: The chairman or group leader shall notify the church staff for the purpose of posting the cancellation on the local media outlets. It shall be the responsibility of the chair/leader to place any other direct calls to intended meeting participants if applicable. (Staff will not make any calls to meeting participants)

ALL OTHER TIMES: The chairman or group leader shall notify Vice-President of Council for the purpose of posting the cancellation on the local media outlets. It would be the responsibility of the chair/leader to place any other direct calls to intended meeting participants if applicable. (The Vice-President will not make any calls to meeting participants)

6.3  LOCAL MEDIA OUTLETS:

       Cancellation notices will be made in the following local media outlets:

              Television: WOOD-TV8, WZZM-TV13          Radio: WCSG-FM 91.3, WFUR-FM 102.9